“I am recommending that the supervisors adopt a more secure record policy,” Solicitor Jeffrey Treat stated at the Sept. 4th Greene Township Supervisors' meeting. “The locks should be changed on the office and keys kept by select people, the secretary and the treasurer.”
“We have to preserve records. There should be no unauthorized access to records or credit cards,” he continued.
“A large amount of shredded papers was found after the decision to open the audit,” Supervisor Gary Carlton explained.
The supervisors agreed that the two people with keys will be the secretary and the treasurer.
The 2011 financial records are being reopened, Treat stated.
The supervisors have authorized William Owens Company, Carbondale, responsible for the 2012 audit, to look for issues in the 2011 records that were pointed out within the 2012 audit.
“It is not a full and complete reaudit, that would cost $12,000,” Treat said. “The audit could be very short or very protracted, depending upon what they find.”
The supervisors appointed the township secretary and treasurer to be the contact persons for the audit.
Some of the issues raised in the 2012 audit were use of the township debit card, time sheet supervisor signatures, invoices for paid bills, and Subdivision and Land Development Ordinance (SALDO) escrow account transactions misposts.
-- Roads winter ready
“This year we had budgeted more money for stone and have used millings topped with modified stone on the roads,” Carlton reported. “The roads are in decent shape going into Winter.”
The supervisors agreed to purchase four sets of tire chains to restock inventory.
The township trucks will be reinspected and delivery of 300 tons of cinders is expected in September, Simon indicated.
“Two Dirt and Gravel grant jobs have been completed,” Carlton further reported. “Two pipes were replaced on Mountain View Road and three pipes were replaced on Creamery Road.”
“How can a bid or quote be put in for Dirt and Gravel Road projects?” questioned Danny Gifford.
“The projects are under $5,000 jobs. These project have been discussed at the supervisors' meeting for four months. You can speak with Supervisor Ed Simon for further information. Inquire as early as Spring.” Supervisor Gary Carlton replied.
Roger Altemeier suggested that a notice be placed on the building for available roadwork.
-- Sign theft
“There is a thief in town,” announced Simon. “Street signs and marking posts for pipes are missing.”
Page 2 of 2 - “A 25 mph speed limit sign, formerly located on Beaver Dam Road, has appeared near the intersection of Old Greentown, Paupack and Brink Hill Roads,” Carlton noted. “The movement of signs is illegal.”
The supervisors agreed to purchase new signs at the cost of $45.50 per sign.
“Greene-Dreher Fire Company is applying for a casino fund grant through Dreher Township to build an addition to the firehouse,” Altemeier reported. He requested a letter of support from the Supervisors.
“The township minute books prior to 1961 and 1971 are missing,” Carlton stated. “Prior to the construction of the township municipal building in the 1970s, the books were kept in the secretary or treasurer's house.”
“If anyone has any ideas about where they are, they should contact the Township office,” he said. The supervisors had wanted to donate the books to the historical society.
The township budget workshop is set for Monday, October 21, 7 a.m., at the Township municipal building, Brink Hill Road.